Chapter: Reports >

6.1. Financial Reports

Financial Report

A financial statement allows you to see the breakdown of Income, Expenses, and you are able to see your total cash balance.

1.Select Reports > Financial Reports > Financial Report

2.Select the date range for the Financial Report

3.Select Include Detail to show amounts broken down by Categories within your Fundraiser/Programs

4.Select the type of report format and click "Create Report"

Financial Secretary's Report

The financial secretary's report is a breakdown of Receipts, Deposits, Payment Authorizations and Transfers

1.Select Reports > Financial Reports > Financial Secretary's Report from the Reports menu

2.Select the date range for the report

3.Choose the report format and select "Create Report"

Treasurer's Report

A treasurer's report allows you to easily view the balance on hand for each bank account.

1.Select Reports > Financial Reports > Treasurer's Report from the Reports menu

2.Select the date range for the report

3.Choose the report format and select "Create Report"

Fundraiser/Program Report

The Fundraiser/Program Report can be run for all Fundraisers and Programs you have setup in your system or individual Fundraisers/Programs. This report will show your Actual Sales, Actual Cost as well as your Net Profit for each Fundraiser/Program.

*Note: This report can also be run from Tools/Fundraisers/Programs.

1.Select Report > Financial Reports > Fundraiser/Program Report

2.Select Date Range

3.Report On:

•All– This will show you a summary of Sales. Cost and Net for all Fundraisers and Programs in your system

•All Fundraisers– This will show you a summary of Sales Costs and Net for your Fundraisers only

•All Programs– This will show you Sales, Costs and Net for your Programs only

•Fundraiser– You will be required to select a specific Fundraiser to report on and this will give you detailed information on Sales, Costs and Net for the Fundraiser selected. Will also show the Income/Expense Categories each transaction was posted to.

•Program– You will be required to select a specific Program to report on and this will give you detailed information on Sales, Costs and Net for the Program selected. Will also show the Income/Expense Categories each transaction was posted to.

          4.     Select the “Active Only” box to show only Active Fundraisers/Programs

          5.     Choose your Report Format and select "Generate Report"

Bank Ledger Report

The Bank Ledger report is meant to be a companion to your Treasurer’s Report. The Bank Ledger Report gives you detailed information on all transactions that occurred in your selected reporting period for each “Bank” type account.

1.Select Reports > Financial Reports > Bank Ledger

2.Select the “Bank” type account you wish to report on

3.Select the date range for the report

4.Choose the report format and select “Create Report”

Checks Report

The Check Report will show all checks written within your reporting period, the Expense Category, the amount, If it has been voided, or cleared through Reconciliation

1.Select Report > Financial Reports > Check Report from the Reports menu

2.Select the Bank Account

3.Select the date range in the drop-down menu, or input the dates in manually

4.Select any of the other filtering options *Not required*

5.Select report format and select "Create Report" to generate the full report

Income Statement

An Income Statement is a detailed breakdown of Income and Expenses for each category.

1.Select Report > Financial Reports > Income Statement from the Reports menu

2.Select the date range in the drop-down menu, or input the dates in manually

3.Select "Preview" to view the report

4.Select report format and select "Create Report" to generate the full report

Balance Sheet

A balance sheet is a breakdown of assets, liabilities and the fund balance

1.Select Report > Balance Sheet from the Reports menu

2.Select the date range in the drop-down menu, or input the dates in manually

3.Select report format and select "Create Report" to generate the full report

Trial Balance

A trial balance is a report that lists each category and the balance of the category as of the date selected

1.Select Reports > Trial Balance from the Reports menu

2.Select a "Report as of" date using the drop-down menu or manually input the dates

3.Choose a report format and category type

4.Select "Create Report"

See also: Transaction Based Reporting, Tax Schedules

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